Bay Area Wedding Planners Event Coordinator

Quantum Music Event Planners is an award winning full scale event planning company serving all of Northern California including the entire San Francisco Bay Area, Napa Valley and Sonoma Wine Country.

We provide bay area event planners for weddings, corporate events and private parties. Our services include assistance with budget planning, site location, floor design, transportation, caterers, photographers, DJs, bands, party supplies and rentals of every kind including table linens, decorations, lighting, party props, and original motifs while specializing in Day Of Coordination.

Planning your own special event or wedding can be overwhelming and very stressful. With QMEP it will be fun, exciting and most of all worry-free! We are your personal source of information offering helpful tools, contacts and advice from years of experience.

Getting started is easy. You can visit our bay area office or call and speak with one of our event specialists today to schedule a personal consultation. A consultation is only about 30 minutes, there is absolutely no obligation and it is completely FREE! We will be able to determine your needs by answering a few simple questions and going over the details of your event. Once we have determined your needs, we can easily customize a package that's right for you.

We have listed our basic packages and detailed the services that are included in each package below. However, we also offer many additional or "a la carte" services that are not listed in the basic packages. These are our basic packages:

(The Wedding Day Director, Day of Coordination Services, Full Scale Event Planner)

The Wedding Day Director, you've planned all the details, chosen vendors and need someone to put it together.

Complimentary consultation to discuss day of details and ensure all aspects of the wedding day are covered, plus unlimited phone and e-mail communication during the three months leading up to your wedding

Walk through of ceremony and reception sites prior to the wedding.

Review of vendor details to confirm arrival times over the phone and instruct vendors to contact us instead of you with any questions or concerns the day of your wedding.

Ceremony Processional Plan

Ceremony and Reception Set-up and Decorating

Ceremony items including programs, unity candles, aisle runners, etc.

Reception items including seating cards, place cards, wedding favors, gift table, card box etc.

Coordination to keep vendors to established time line, resolve any related issues that arise, control schedule and liaison between vendors for smooth transitions.Greet guests and answer questions as needed.

*Optional Upgrades to Wedding Day Director-

Rehearsal Coordination in cooperation with officiate in creating ceremony plan and coordinating ceremony processional, ensure bridal party order, so they know when to walk and where to stand, assist with rehearsal as needed. Ceremony Rehearsal is considered 2 hours of time.

Delivery of Ceremony and/or Reception items to wedding site $75

Wedding Day Time Line of Events $100

Day Of Coordination Services, we will assist you with the details. This package is for the couple wanting to do most of their planning themselves. They're looking for assistance in wrapping up all the details.

-All the services in the Wedding Day Director Package are included.

Our Preferred Vendor List to help narrow your search

Review wedding contracts and offer suggestions on any necessary changes

Offer style and color suggestions for wedding attire and overall wedding theme

A meeting prior to the wedding to discuss the final details of the wedding day

Detailed wedding day time line of events

Assist with ceremony and reception site design

Transport wedding items to the ceremony and/or reception site (napkins, favors, guest book, etc.)

Distribute “day of” payments to your vendors

Distribute “exit” favors to guests

Checklist of whom is responsible for taking home gifts, cake topper, bridal portrait and keepsakes

8 hours of coordination the day of the wedding (Additional time is $200 per hour)

Full Scale Event Planner, for the busy couple. We will take care of every detail.

All the services from the Wedding Day Director Package and Day Of Coordinating Services are included.

Unlimited phone and email advice

Ongoing reminders of timelines and checklists

A minimum of three planning meetings between clients and planner

If requested coordinator will interview and reserve all vendors for the couple if their schedule does not allow.

We will design the wedding based on the couple's color preferences and style

Assist with selecting a color scheme, theme and style of the wedding

Assistance in finding vendors and scheduling meetings

Ceremony and Reception Planning

Tracking of guests and their RSVP’s

Assistance with choosing and wording invitations

Wedding day Timeline prepared the month of the wedding

Floor design and decor

Suggest a variety of ideas for centerpieces.

Assistance with seating chart and place cards

Prepare itineraries to be provided to vendors

Pick up Reception items and deliver to facility

(items must be picked up from one location, packed for easy transport and labeled accordingly)

All linen ordering and floral design appointments will be taken care of by the coordinator

Make arrangements for the rehearsal dinner including location and transportation

Return floral items if necessary

Return cake accessories if necessary

Gather centerpieces and remaining decorations

•Place personal items (bouquet, cake topper, guest book, table cameras) in the appropriate vehicle or suite

Coordinator available for up to 10 hours on the day of the wedding

Kit Shires,

QMEP events manager

The WeddingDayUSA Wedding Directory

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QMEP Special Discount on The Wedding Day Director Package-

Add The Wedding Day Director package to QMEP Wedding DJ Services for just $125 per hour! (Normal Rate for the Wedding Day Director is $200 per hour)There is a Two Hour Minimum Required