Quantum Music Event Planners is an award winning full scale event planning company serving all of Northern California including the entire San Francisco Bay Area, Napa Valley and Sonoma Wine Country.
We provide professional bay area event planners for weddings, corporate events and private parties. We offer assistance with budget planning, site location, floor design, transportation, vendors, caterers, photographers, DJs, bands, party supplies and rentals of every kind including table linens, event decorations, ambient lighting, party props, and original motifs while specializing in Day Of Coordination.
Planning your own special event or wedding can be overwhelming and very stressful. With QMEP it will be fun, exciting and most of all worry-free! We will be your own personal source of information offering helpful tools, contacts and advice from years of experience.
Getting started is easy. You can visit our bay area office or call and speak with one of our event specialists today to schedule a personal consultation. A consultation is only about 30 minutes, there is absolutely no obligation and it is completely FREE! We will be able to determine your needs by answering a few simple questions and going over the details of your event. Once we have determined your needs, we can easily customize a package that's right for you.
We have listed our basic packages and detailed the services that are included in each package below. However, we also offer many additional or "a la carte" services that are not listed in the basic packages. These are our basic packages:
The Wedding Day Director, you've planned all the details, chosen vendors and need someone to put it together.
Complimentary consultation to discuss day of details and ensure all aspects of the wedding day are covered, plus unlimited phone and e-mail communication during the three months leading up to your wedding
Walk through of ceremony and reception sites prior to the wedding.
Review of vendor details to confirm arrival times over the phone and instruct vendors to contact us instead of you with any questions or concerns the day of your wedding.
Ceremony Processional Plan
Ceremony and Reception Set-up and Decorating
Ceremony items including programs, unity candles, aisle runners, etc.
Reception items including seating cards, place cards, wedding favors, gift table, card box etc.
Coordination to keep vendors to established time line, resolve any related issues that arise, control schedule and liaison between vendors for smooth transitions.Greet guests and answer questions as needed.
*Optional Upgrades to Wedding Day Director-
Rehearsal Coordination in cooperation with officiate in creating ceremony plan and coordinating ceremony processional, ensure bridal party order, so they know when to walk and where to stand, assist with rehearsal as needed. Ceremony Rehearsal is considered 2 hours of time.
Delivery of Ceremony and/or Reception items to wedding site $75
Wedding Day Time Line of Events $100
Day Of Coordination Services, we will assist you with the details. This package is for the couple wanting to do most of their planning themselves. They're looking for assistance in wrapping up all the details.
Our Preferred Vendor List to help narrow your search
Review wedding contracts and offer suggestions on any necessary changes
Offer style and color suggestions for wedding attire and overall wedding theme
A meeting prior to the wedding to discuss the final details of the wedding day
Detailed wedding day time line of events
Assist with ceremony and reception site design
Transport wedding items to the ceremony and/or reception site (napkins, favors, guest book, etc.)
Distribute “day of” payments to your vendors
Distribute “exit” favors to guests
Checklist of whom is responsible for taking home gifts, cake topper, bridal portrait and keepsakes
8 hours of coordination the day of the wedding (Additional time is $200 per hour)
Full Scale Event Planner, for the busy couple. We will take care of every detail.
All the services from the Wedding Day Director Package and Day Of Coordinating Services are included.
Unlimited phone and email advice
Ongoing reminders of timelines and checklists
A minimum of three planning meetings between clients and planner
If requested coordinator will interview and reserve all vendors for the couple if their schedule does not allow.
We will design the wedding based on the couple's color preferences and style
Assist with selecting a color scheme, theme and style of the wedding
Assistance in finding vendors and scheduling meetings
Ceremony and Reception Planning
Tracking of guests and their RSVP’s
Assistance with choosing and wording invitations
Wedding day Timeline prepared the month of the wedding
Floor design and decor
Suggest a variety of ideas for centerpieces.
Assistance with seating chart and place cards
Prepare itineraries to be provided to vendors
Pick up Reception items and deliver to facility
(items must be picked up from one location, packed for easy transport and labeled accordingly)
All linen ordering and floral design appointments will be taken care of by the coordinator
Make arrangements for the rehearsal dinner including location and transportation
Return floral items if necessary
Return cake accessories if necessary
Gather centerpieces and remaining decorations
•Place personal items (bouquet, cake topper, guest book, table cameras) in the appropriate vehicle or suite
Coordinator available for up to 10 hours on the day of the wedding
Quantum Music is great!! Jason and Kit are so easy to work with and very down to earth. They went beyond our expectations to have our wedding go smoothly. We were Stress-Free at our wedding thanks to QMEP!
Florante & Ana Villar
Kit Shires,
QMEP events manager
bay area event planner wedding Napa wedding planners wedding plans sonoma coordinator wedding coordinators
Add The Wedding Day Director package to QMEP Wedding DJ Services for just $75 per hour! (Normal Rate for the Wedding Day Director is $150 per hour)There is a Two Hour Minimum Required
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Quantum Music Event Planners
925.586.8316 or 707.748.1400
San Francisco Bay Area - Napa Valley - Sonoma Wine Country
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